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In the today’s fast changing environment, as we become more and more fashion conscious, every time we visit a store we expect fresh stocks. In the past there use to be 2 major buying seasons but now there are up to 6 seasons. Lead times are becoming shorter and shorter. Today the role of the merchandiser is not only to merely co-ordinate between various departments but they are also expected to perform each of the following functions.

  1. Plan and Carry out all Product development activities
  2. Develop TNA’s for each order
  3. Ensure on time delivery of all the required items
  4. Co-ordinate all the activities with buying house/buyers
  5. Get all the approvals on time
  6. Ensure all purchase orders have been generated
  7. Reduce Pre production lead time
  8. Ensure on time file handover to production
  9. Track all the orders through the production processes
  10. Ensure timely deliveries

Pro- Merchant is designed specifically to assist the merchandisers to become more proactive and organised in order to meet commitments.

How it works:

It starts with standardisation of processes related to Fabric, trims and all pre production activities. This is done in conjunction with the senior management. Following are the key features of this program.

  1. Fast and accurate costing of New developments with the facility to access stock prices at the time costing
  2. Copy costings of similar styles to develop costings for new styles , hence making the costing much faster and accurate
  3. Track all Product development activities
  4. Track Buyer wise business generation based on volumes of product development
  5. Comprehensive style search based on discrete features of the style.
  6. Creating Templates for Fabric processes, Sampling and other Pre production activities and Trimmings.
  7. Associate templates to the styles
  8. Auto generate TNA (Time and action calendar) and analyse deviations at all ends
  9. Track all delayed activities, fabric and trims status of the order through TNA
  10. Create To do lists
  11. Mark and prioritize critical activities
  12. Create pre alerts for critical activities
  13. Generate BOM’s for every style from costing
  14. Raise Purchase orders
  15. Monitor Good receipt
  16. Complete stock control of fabrics and trims
  17. Monitor and control File handover lead time
  18. Supplier performance evaluation
  19. Merchant Performance rating
  20. Sample planning and delivery performance

The system is designed on 3 levels of hierarchy within the merchandising department; there are separate screens for Merchandisers, Divisional heads and Merchandising manager in order to give the crisp and relevant information to all concerned.


  1. Management decisions based on the current situation.
  2. Reduction of data collection personnel.
  3. Freeing merchandisers and Managers to manage.
  4. Part of a totally integrated production control system.
  5. Better and more efficient information flow between departments.
  6. Better trained and more informed personnel.
  7. Quicker reaction to customers’ needs.
  8. Improved customer satisfaction.
  9. Improved communication.
  10. It is easy to learn and apply.
  11. Monitors Internal customers and evaluate external suppliers
  12. It will improve production planning and control procedures.
  13. It will enable accurate and quick style costing.
  14. Inefficiencies will be easy to identify.
  15. Automatic emails to head office.
  16. Reduce Pre – Production lead time
  17. Improve File handover performance
  18. All of the above points lead to better management control and considerable cost savings.

Reports from the System

  1. Order Tracking report
  2. TNA’s for each order
  3. Activity Progress Report
  4. Supplier Performance
  5. Bill of materials
  6. Merchandiser Performance report
  7. File handover performance report
  8. Late activities per style
  9. Outstanding purchase orders
  10. Merchant performance report summary of all the orders
  11. Fabric delivery report- Merchant/Buyer wise
  12. Trim Delivery report
  13. Inventory report
  14. Purchase Orders and many more.....

In a nutshell this program is designed to ensure that every small activity in an order is dealt with pro-actively and nothing is left to chance. Our endeavour is to provide the factories with a tool which can help them to reduce their lead time, over time and deliver on time every time